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Dear Sir/Madam,
I am a little bit confused about how “order form, GDN, and invoice” can be matched and cannot missed when they are “sequentially numbered”?
Do they have the same number, for example, “Order No A01 matches with GDN No A01 and Invoice No A01?”. I assumed that when order A02 was packed and delivered before order No A01 (due to inventory shortage in order No A01), a GDN No A02 was recorded in Invoice No A02 while GDN No A01 and Invoice No A01 in the system was left blank?
Can you kindly explain how these documents are numbered and transferred between the system?
Thank you Sir/Madam and hope you have a great day!!!
Good morning!
Can you please remember to post to the TUTOR forum (I am not supposed to answer queries on this “student” forum).
“Sequentially numbered” is a control to ensure completeness of a population e.g. invoices, becuase it can be sequence checked to identify any gaps and follow up on them.
They are matched through cross-referencing – the numbers don’t have to be the same. For example a purchase invoice 3262 is referenced to purchase order 24-1456. The auditor would check that the referenced document is a match.
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