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I certainly believe that a payroll clerk CANNOT be allowed to EDIT standing data/master files, but my concern was can they VIEW the standing data? is it okay if they VIEW ONLY and not edit?
Forever indebted to you for your help:)
If the clerk is preparing the payroll they would not to know what pay grade employees are on/hourly rates of pay, employees tax codes (or equivalent) to make calculation of tax deductions, etc.
In a similar vein a sales clerk would need access to view customers’ master files in order to know their entitlements to discounts, their credit limits, or whether a “stop” has been put on their account.