Material

So that they can match it up with the invoice and check that the two agree.

Sir.. Delivery note and invoice both are sent by supplier. Why we check whether they agree or not? Lets say if it does't agree then what we will do? Could't understand

The deliver note is checked when the goods are received to make sure the quantity received is the same as what is listed on the deliver note. It is then passed to the accounts department who can then make sure that the invoice is for the same quantity of goods that were actually received (and of course, that the goods were actually received in the first place :-) ).

Sir.. As per knowledge i gained from book: The accounts department finally will have four documents: 1. Order form... So that accounts deptt can confirm price agreed with supplier from order form before paying invoice. 2. G. R. N... So that quantity received can b confirmed.. (delivery note will tell us the good delivered by supplier not actually received as these may b stolen on the way.) 3. Invoice... It is matched with G. R. N and order form to confirm quantity received and price agreed respectively. 4. Delievery note..... And this is not making any sense to me..

The delivery note and the goods received note are effectively performing the same function for the accounts department - they obviously need to know that the goods being invoiced for did actually arrive. There is no law saying that any of these documents need to exist (apart, obviously, from an invoice!) - they might not prepare a goods received note is there is a delivery note and just send the delivery note, or they might prepare it just so it is in a standard format for the accounts department.