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Accruals should be made because no invoices received yet, so how come

Forums › Ask ACCA Tutor Forums › Ask the Tutor ACCA FA – FIA FFA › Accruals should be made because no invoices received yet, so how come

  • This topic has 3 replies, 2 voices, and was last updated 2 years ago by John Moffat.
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  • May 20, 2023 at 8:49 am #684710
    ACCAVNESE
    Participant
    • Topics: 2
    • Replies: 3
    • ☆

    Accruals should be made because no invoices received at that time, so how come we use invoice received on 31.3.20X7 to accrue for the year end of 28.2.20X6? Example below is from BBP textbook.

    1.2 Example 1: accruals
    Horace Goodrunning, trading as Goodrunning Motor Spares, ends his financial year on 28 February each year. His telephone was installed on 1 April 20X6 and he receives his telephone account quarterly at the end of each quarter. On the basis of the following data, you are required to calculate the telephone expense to be charged to the statement of profit or loss for the year ended 28 February 20X7.
    Goodrunning Motor Spares – telephone expense for the three months ended:
    $
    30.6.20X6 23.50
    30.9.20X6 27.20
    31.12.20X6 33.40
    31.3.20X7 36.00

    Solution

    The telephone expenses for the year ended 28 February 20X7 are:
    $
    1 March – 31 March 20X6 (no telephone) 0.00
    1 April – 30 June 20X6 23.50
    1 July – 30 September 20X6 27.20
    1 October – 31 December 20X6 33.40
    1 January – 28 February 20X7 (two months) (2/3 × 36) 24.00

    The charge for the period 1 January – 28 February 20X7 is two-thirds of the quarterly bill received on 31 March. As at 28 February 20X7, no telephone bill has been received because it is not due for another month. However, it is inappropriate to ignore the telephone expenses for January and February, and so an accrued charge of $24 is made, being two-thirds of the quarter’s bill of $36.

    The accrued charge will also appear in the statement of financial position of the business as at 28 February 20X7, as a current liability

    May 20, 2023 at 10:23 am #684721
    John Moffat
    Keymaster
    • Topics: 57
    • Replies: 54701
    • ☆☆☆☆☆

    The accrual is not for the year ending 28 Feb X6. It is for the year ending 28 Feb X7.

    The bill received on 31 March X7 (after the year end) was for the 3 months to 31 March and so we need to accrue for the two months of Jan and Feb 20X7.

    Have you watched my free lectures on this? The lectures are a complete free course for Paper FA and cover everything needed to be able to pass the exam well.

    May 21, 2023 at 4:43 am #684754
    ACCAVNESE
    Participant
    • Topics: 2
    • Replies: 3
    • ☆

    yes, I made a typo, it’s accrued for year end 28 Feb X7. My question is you need to book the double entry before 28 Feb X7 to close the book on time. How come you wait till 31 March X7 for the invoice in order to accrue back a transaction happened before that?

    May 21, 2023 at 11:27 am #684770
    John Moffat
    Keymaster
    • Topics: 57
    • Replies: 54701
    • ☆☆☆☆☆

    Again, have you watched my lectures on this, because I do explain this point?

    At the end of the financial year it takes many weeks to finish off the accounts – they are not closed instantly on the last day of the year.

    They will almost certainly not have finished finalising the accounts by the end of March (in this example) and so will by then have received the invoice and will know exactly how much to accrue.

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