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Hi,
1) Just wanted to clarify how many copies of sales order form should be prepared and for whom?
One will be for customer, one will go the warehouse department and the other one for accounting department. Is that correct or only 2 forms 1 for customer and one for warehouse department who then will send it to the accounts department.
Need some clarity on this.
2) Next doubt is regarding GDN
Upto my knowledge it is prepared by the warehouse department once goods are despatched and they send to the accounts department who then prepares invoice.But in some places they are telling GDN is sent to the customer who signs it and then it is sent to accounts department who then prepares invoice.
Need some clarity regarding this also.
Thanks in advance, it’s really helping me a lot.
1) The number of copies depends on the specifics of the system. Every department that needs the document should have a copy. A system should not depend on a document being sent to another department and returned. So in your example the accounts would need their own copy as would the warehouse.
2) The warehouse will keep a copy of the GDN and a copy will go to accounts when the goods are despatched. A copy will usually also go to the customer with the goods. Depending on the system the customer may or may not be expected to return a confirmation of good received. I don’t think a system would rely on a customer’s confirmation before accounts raises the invoice.
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